AI reception for med spas & aesthetic clinics

Every consultation
request answered.
Around the clock.

AI voice agents that sound exactly like your med spa, book Botox, filler, and laser consultations 24/7 — before your competitors even wake up.

Book a 15-min demo Hear the agent live
Sounds like your team Books into your software Live in ~2 weeks
Consultation inquiry
Sunday · 9:18 PM
0.8s
"Thanks for calling Glow Med Spa — are you interested in a consultation?"
"Yes, I want to ask about Botox and lip filler."
"Perfect — I can book your consult. How's Wednesday at 2pm?"
Consult booked — Wed 2:00 PM · synced to Vagaro

Works with your booking software

Vagaro
Mindbody
Boulevard
Jane App
Aesthetic Record
The Hidden Cost

Every missed consultation call is a high-ticket treatment walking out the door.

74%
of consultation inquiries happen outside business hours

Prospects research treatments at night and on weekends — then book with whoever picks up first.

$1,400
average value of a new aesthetic patient's first visit

Botox, filler, laser, and body contouring clients are high-value — and easy to lose to the practice that answers first.

5.2 hrs
per week lost to repetitive phone inquiries

Treatment FAQs, pricing questions, availability checks — your front desk fields the same calls on repeat every day.

Figures reflect commonly cited aesthetic-industry benchmarks.

The Solution

An AI front desk that books consultations while your providers focus on treatments.

Trained on your treatments, pricing, protocols, and brand voice. Connected directly to your booking and client management software.

1
Answers in your exact voice
Every call answered in under one second with your brand's tone — warm, polished, and on-brand. Never a generic bot.
2
Qualifies & books consultations
Asks about treatment interest, checks real-time availability, and books the consult directly into Vagaro, Boulevard, Mindbody, or Jane App.
3
Takes action across your systems
Creates client records, sends pre-consult info, triggers confirmation texts, and notifies your team — with full audit trails.
The Opportunity

What happens when every inquiry gets answered

100%
of consultation calls answered —
nights, weekends, and holidays
Stop sending high-value treatment inquiries to voicemail.
Illustrative scenario — single-location med spa
Example math
TODAY
After-hours calls answered ~20%
No-shows followed up ~35%
Front desk time on phone ~15 hrs/wk
WITH LOOM AGENTS
After-hours calls answered 100%
No-shows followed up automated
Front desk time on phone ~3 hrs/wk
The math is simple: with new patient consultations averaging $1,400+, recovering even a few missed weekend calls each month makes the agent pay for itself many times over. On your discovery call we'll model this against your actual numbers.

Illustrative example for explanation — not a guarantee of results.

Why Med Spas Choose Loom

Not a generic bot. A true extension of your luxury brand.

Trained on Your Brand Voice

Aesthetic clients expect warmth and sophistication. We train the agent on your exact tone so every caller feels they reached your front desk — not a call center.

Deep Booking Integrations

Direct connection to Vagaro, Boulevard, Mindbody, and more. Books real consultations, creates client records, and manages follow-ups automatically.

Built for Discretion & Trust

Every call is logged with full audit trails. Sensitive inquiries are handled with care. Low-confidence calls are flagged for human review instantly.

What changes for your spa
For new client growth
Every weekend Botox inquiry, every late-night filler question, every Sunday body contouring call — answered warmly and booked instantly, before your competitors even see the missed call.
For your team
Your front desk stops playing phone tag and starts the day with a clean schedule of booked consultations — instead of a stack of missed calls and voicemails to chase down.
Live Agent — Answers Every Call, Right Now

Don't take our word for it.
Call the agent yourself.

This is the exact experience your clients get. Our med spa agent is live right now — call it, test it, try to break it.

Call the live med spa agent
(813) 331-1767 Call Now — It's Free

No sales pressure. Just the real experience, exactly as your clients hear it.

< 1s
Answer time
24/7
Always live
100%
Calls answered
What happens when you call
1
Agent answers in under a second — sounds like your team, not a robot
2
Qualifies the caller — treatment interest, timeline, and budget range
3
Books the consultation — our team gets notified instantly
Simple, Transparent Pricing

Built for med spas that want to grow without adding headcount

Responder
Great for single-location med spas
$750 /mo
+ one-time $2,500 setup
  • 24/7 inbound voice agent
  • Your brand voice + treatment knowledge
  • Consultation booking integration
  • Monthly performance report
Start with Responder
MOST POPULAR
Operator
For growing multi-provider practices
$1,500 /mo
+ one-time $5,000 setup
  • Everything in Responder
  • Full booking software integration
  • No-show follow-up automation
  • Live dashboard + call recordings
  • Priority support + monthly optimization
Get the Operator
Infrastructure
For multi-location aesthetic groups
$3,000 /mo
+ one-time $12,000 setup
  • Everything in Operator
  • Multi-location orchestration
  • Custom workflow automation
  • Dedicated success manager
  • BŪP enterprise features
Talk to Sales

All plans include unlimited calls within reason. Overage pricing available.

Ready to stop losing consultations to voicemail?

Book a 15-minute discovery call. We'll analyze your call volume and show you exactly what you're missing.

No hard sell. Just a real conversation about your numbers.